How to send Bulk Mail

SendOvernightMail.com is the fastest way to send bulk business mail via FedEx

Option 1: How to Send Business Bulk Mail via the USPS or via FedEx, using SendOvernightMail.com

Updated 10.5.2019

Send Overnight Mail provides expedited print and mail services for consumers and small businesses. We do not simply deliver your mail—rather, we work with massive industrial scale print and mail providers such as Lob.com, Click2Mail.com and FedEx.com to print your documents and envelopes, stuff the envelopes for you, and send out your mailing without ever asking you to leave your computer. Here are the steps if you decide to save yourself some time, supplies, and energy. For SendOvernightMail.com, we automatically apply discounts as your mail volume gets larger. There are several types of bulk business mail, including one-to-many bulk mail (sending the same document to multiple recipients) many-to-many bulk mail (sending unique letters/documents to each recipient), mail merge (sending a personalized document or letter to each recipient) and programmatic mail (sending items to recipients based on a trigger). Whatever your use case, sendovernightmail.com makes it easy to send bulk business mail, do it fast, and track your deliveries right from your browser. Here's how it works:

1. Create your document.

Send Overnight Mail will do a lot for you, but this step still requires your expertise and touch. Use the extra time you'll have to really perfect the message you'll be sending out.

2. Upload the document.

Once you've saved your document, head to the Send Overnight Mail website. At the top of the homepage, you will see an option to upload a PDF. There's no need to subscribe or create an account—just jump right in and start getting your mail on its way.

3. Enter your address and your recipients' addresses.

You'll need to provide accurate addresses from your mailing list. You can enter these in manually or upload a list of addresses. Then, enter your return address. Double-check the addresses to ensure they are valid.

4. Confirm your details.

Send Overnight Mail offers a variety of services for both regular mail and bulk mail. If you need color printing, a document to arrive the next day, or tracking numbers, Send Overnight Mail can take care of it for you. Just be sure to confirm that you have selected the services you need. This is where you'd select to send your Bulk Mail via USPS Certified Mail, via USPS Priority Mail, or via FedEx. Sendovernightmail.com makes it as easy as a button click to select these services.

5. Hit send and let Send Overnight Mail take care of the rest.

Send Overnight Mail will calculate the postage necessary and ask you to pay via credit card or PayPal. Once you have paid, you will receive a receipt. After the order is processed, Send Overnight Mail will send you a delivery confirmation and any necessary tracking numbers. You'll get your bulk FedEx or USPS tracking numbers sent to you via email.

General info on business bulk mail, and other options

Technology has certainly lessened the need for snail mail in our day-to-day lives, but knowing how to send bulk business mail can still help your business succeed. In fact, there are indications that direct mailings can have a much stronger impact than emails, which often get automatically routed to a spam folder.

What is bulk business mail?

So, what is bulk business mail, anyway? For our purposes, it is any type of bulk letter or parcel mailing you might send for business use. These can range from mass mailings sent to generate sales, quarterly newsletters to stockholders, loyalty coupons, or even holiday greeting cards to frequent customers.

Bulk business mail is used by law offices, architectural firms, real estate firms, banks, and many other businesses. It can provide you not only with a way to bring in more business, but also a way to communicate directly with your client base.

Bulk mailings have a long-proven track record of success—otherwise, people would not waste their time putting them together. The great thing about bulk business mail is the variety of ways it can be used. 

If you are starting a new business, or simply want to get the word out about your business, a well-done promotional flyer sent to the surrounding communities can bring in that needed foot traffic. If you already have an established client base, the occasional holiday card or newsletter can help them feel further engaged with your business. In fact, it can also be an effective way for you to make broad announcements to your client base, such as a change in pricing or address.

While it's true that sending bulk business mail requires some effort on your part, some methods of sending it are easier than others. Read on to learn three of the possible options for how to send bulk mail.

Option 2: Sending Marketing Mail Through the Post Office

The United States Postal Service (USPS) delivers mail throughout the country. It offers a multitude of services—overnight shipping, tracking, signature confirmation, and more. One service the post office offers is Marketing Mail, which deals with bulk mailings. If you are going to use this service, here are the steps you will need to take.

1. Create your document.

Before you can mail anything, you need to prepare your document and print copies for mailing. If you have the means to print your documents yourself, you will need to do so. Otherwise, you may have to take a trip to your local copy shop and get them to print out what you need.

2. Address and print envelopes.

The next step is to print out individual envelopes for each person you are targeting with your mailing. If you opt to do this yourself, be sure you have the envelopes loaded properly in the printer. It can be very frustrating when you step away for a few minutes and come back only to realize that the envelopes all printed out upside down. Not only will you have wasted some of your supplies, but you will have to start over again.

3. Stuff the envelopes.

Once you have all the envelopes and documents printed, it is time to prepare them for mailing. Stuffing envelopes is often the most time-consuming step in the process. Be sure to seal the envelopes! This may seem obvious, but if you have ever received a stamped, empty envelope, you'll understand.

4. Affix the postage.

The USPS will not deliver your mail if you do not pay the appropriate postage. There are a variety of ways to do so. You can purchase self-adhesive stamps from the post office, print them out online, or run your envelopes through a postage machine if you have one. For Marketing Mail, you can get a discount on postage if you apply for a bulk mailing permit, but you'll have to pay an annual fee.

5. Take your mail to the post office.

Having prepared your mail, you can finally get it out of your hands by bringing it to the post office. For Marketing Mail, you'll need to wait in line to hand your mailings to a postal worker. If you need any tracking information, make sure to tell the clerk. Be aware of your post office's hours. Most post offices are closed on weekends, and some also close down for lunch.

Option 3: Sending Bulk Mail Through a FedEx Office Location

Much like the post office, FedEx delivers packages and letters nationwide. They also provide overnight shipping, tracking, and other services you may find helpful. Pursuing this option for your bulk mailing requires the following steps:

1. Create your document.

The first thing you need is copies of your prepared document. This may mean printing them out yourself or taking a trip to your local print shop and paying them to make the necessary copies. Your FedEx Office location may also perform this service.

2. Address and print envelopes.

Next, you'll need to print out the individual envelopes, taking care to ensure they print out correctly. Depending on the services you request from FedEx, you may need specific shipping labels or envelopes.

3. Stuff the envelopes.

Once you have everything printed, it is time for the lengthy task of stuffing envelopes. This process often goes faster if you don't do it alone.

4. Affix the postage.

You will need to apply the correct postage. Either print out a shipping label, or purchase the correct postage when you arrive at the FedEx Office store.

5. Take your mailing to your local FedEx Office store.

You can finally send off your bulk mailing by bringing it to your closest FedEx Office location or by scheduling a pickup via FedEx's website.

The Fastest and Easiest Way to Send Bulk Business Mail

While any of these options will get your bulk business mail out, only Send Overnight Mail makes it a fast, painless process. There’s no stuffing envelopes, printing, or traveling to the store. As a business owner, you have better things to do with your time.

Send Overnight Mail lets you prepare your mailing without leaving your home or office, but it also allows you to send a bulk mailing whenever it is most convenient for you. You won't need to call and see if FedEx is still open or check whether the post office closes at midday. With Send Overnight Mail, you can upload your documents and addresses at any time of day or night and know that they'll be on their way as soon as possible.

Bulk Letter Sending - the easy way

Once you pay, we'll immediately send you a receipt, and as soon as your order has been processed, we'll provide you with delivery confirmation and tracking numbers. With SendOvernightMail.com, you can send bulk business mail Fedex, right from your computer or phone. Skip the walk to the print shop. Everything's available at the touch of a button, 24 hours a day.

How much does bulk business mail cost:

If you're looking for additional information on bulk mail pricing, our bulk mailing rates when sending bulk mail are below (all pricing based on 5 pages being sent, in black and white, printed double sided):

Service Pricing
FedEx Standard Overnight Pricing depends on sender/recipient address
FedEx 2-Day Pricing depends on sender/recipient address
FedEx Express Saver Pricing depends on sender/recipient address 
FedEx Ground Pricing depends on sender/recipient address
Fedex Ground Home Delivery Pricing depends on sender/recipient address
USPS Priority Express $43.58
USPS Priority $20.74
USPS Certified Mail $13.64
USPS Certified Mail w/ Return Receipt $17.01

Pricing of FedEx services varies depending on how much you're sending, and to where. If you have questions, concerns or comments, please email us at team@sendovernightmail.com.